Privacy Policy

Last modified: January 12, 2026

Optimum Data Solutions Inc. (“Optimum Data Solutions,” “we,” “us,” or “our”) is committed to protecting the privacy and security of personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website or use our products and services.

This policy complies with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable Canadian privacy laws.

Company Information

Optimum Data Solutions Inc.
99 Bank St
Ottawa, ON K1P 1H4
Canada

Email: info@optimumdata.io

Phone: 1-888-654-9850

Services Provided

We may collect the following types of information:

a) Personal Information

  • Name
  • Email address
  • Phone number
  • Company name
  • Job title or role
  • Country or location

b) Business and Operational Information

  • Fleet size and asset details
  • Telematics provider information
  • Maintenance system details
  • Usage data related to our software and services

c) Technical Information

  • IP address
  • Browser type and device information
  • Pages visited and interactions with our website
  • Cookies and similar technologies

How We Collect Information

We collect information when you:

  • Fill out a contact or demo request form
  • Communicate with us by email or phone
  • Use our website or services
  • Participate in training, onboarding, or support interactions

We may also receive information from third-party partners where permitted by law and agreement.

How We Use Information

We use information to:

  • Respond to inquiries and requests
  • Provide products, services, training, and support
  • Configure and deliver telematics and maintenance solutions
  • Improve our website, services, and user experience
  • Communicate updates, service notices, and relevant information
  • Meet legal and regulatory requirements

We do not sell personal information.

Consent

By providing personal information to Optimum Data Solutions, you consent to its collection, use, and disclosure as described in this Privacy Policy.

You may withdraw consent at any time, subject to legal or contractual restrictions, by contacting us using the information below.

Data Ownership

Operational, fleet, and vehicle data collected through our services remains the property of the customer, subject to applicable service agreements and third-party platform terms.

Optimum Data Solutions acts as a service provider in processing such data.

Disclosure of Information

We may share information with:

  • Service providers and partners who assist in delivering our services
  • Telematics, hardware, and software partners as required for integrations
  • Legal or regulatory authorities when required by law

We do not disclose personal information beyond what is necessary to provide our services.

Third-Party Services

Our website and services may include links to or integrations with third-party platforms. We are not responsible for the privacy practices of those third parties.

We encourage you to review the privacy policies of any third-party services you use.

Data Security

We take reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, loss, misuse, or disclosure.

However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected or as required by law or contractual obligations.

When information is no longer required, it is securely deleted or anonymized.

Access and Correction

You have the right to request access to, or correction of, your personal information held by Optimum Data Solutions.

Requests can be made by contacting us at info@optimumdata.io.

Cookies and Tracking Technologies

Our website may use cookies or similar technologies to improve functionality, analyze usage, and enhance user experience.

You may adjust your browser settings to refuse cookies, though some website features may not function properly as a result.

International Data Transfers

Some services or partners may process data outside of Canada. In such cases, information may be subject to the laws of the jurisdiction in which it is processed.

We take reasonable steps to ensure appropriate safeguards are in place.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page, and continued use of our website or services constitutes acceptance of the revised policy.

Contact Information

If you have questions, concerns, or requests related to privacy, please contact:

Email: info@optimumdata.io

Phone: 1-888-654-9850